Feel free to copy and paste this sample letter into your own letter or email.
Dear [HUMAN RESOURCES OR FORMER SUPERVISOR],
Please allow this letter to serve as a request for my personnel records pursuant to Washington State Revised Code 49.12.240-260. I am seeking complete copies of the following:
- My personnel records maintained by [COMPANY].
- Any documents signed by me relating to my job or my performance.
- My payroll records.
Please provide copies of these documents as soon as possible at [MY PHYSICAL ADDRESS] or by email attachment at [EMAIL ADDRESS], but no later than [45 DAYS FROM DATE OF THE REQUEST].
Please direct any questions about this request directly to me. Thank you for your prompt attention to this matter.
Thank you,
[YOUR NAME]
